WAC Committee Meeting
February 13, 2006

Attending: Ray Scheve, Andrea Hoeg, Tara Inghram, Rochelle Becker, Jen Slauson, Perry Young, Lou Bueno, Lisa Giudici & Beth Potts

Absent: Lucy Tennant

Meeting started at 6:30 pm in room 202 at Waukee High School.

Ray Scheve presented the agenda for the meeting.

The minutes from the February 1, 2006 meeting were approved and will be posted to the WaukeeSoftball.com website.

Jen Slauson stated that the board to review the Parent Code of Conduct and Player Code of Conduct forms. The board will look into the details of these forms.

Andrea Hoeg updated the group on the status of WAC Fees due. Andrea is following up with coaches as needed.

Jen Slauson has contacted local businesses regarding the cost of having banners made for the teams. One business has quoted $113 for a 4'x7' banner, complete with full color and ads. Or $145 for a 4'x8' banner. The turnaround time was stated as 2 days once the artwork is approved, and the business will deal with the sponsors directly to obtain their artwork.

Jen Slauson suggested that all of the teams get registered with ASA as soon as possible if they haven't already. Being registered will get the teams on the mailing list for other teams hosting tournaments. Once Andrea Hoeg has the forms from the coaches, she'll issue the check(s) to ASA. Or, if the teams want to send in their form, Andrea will reimburse the coaches directly.

Rochelle Becker updated the board on the status of the Warrior Annual Classic Tournament. A decision was made to eliminate the U14 division to allow more teams in the U10 and U12 divisions. Rochelle Becker spoke with the city of Waukee to see what fencing would be available. Check points were discussed for the tournament. Wrist bracelets will be used for entry. Tara Inghram knew of a business who might be willing to donate wrist bracelets and will check with them.

The board discussed the open board position, and Lisa Giudici will talk to possible candidates to see if they are interested in serving on the board.

Ray Scheve asked that all board members submit their updated Director Roles to him to compile into the By-Laws with Tara Inghram's assistance.

Terms for the board members were discussed. The following recommendations were presented for consideration and discussion made:

Terms will be 2 years. Since the board is new this year, half of the board members will have a term of 2 years, and the other board members a term of 3 years. The terms will be 2 years from that point forward. This will stagger the terms in the future so that half of the board is being released every year. Replacements for board members will be determined by a vote of current board members. It was determined that August is a good time to make changes to the board since it is after the tournament season, and before the fall season begins and tryouts. A form will be developed for interested parties to fill out and submit to the board if they are interested in serving as a board member. A former board member may return to the board after a two year absence.

It was decided if the President is unavailable to preside over a board meeting, the Secretary will run the meeting.

The Treasurer, President and Secretary will have check signing authority for the WAC.

Tara Inghram asked for photos from the board members to put on the WaukeeSoftball.com website for a photo page she is developing. Coaches and parents will be encouraged to submit pictures of their players & teams for the photo page.

Next Meeting: February 27, 2006 at 7pm